With invoicing you can send invoices to your customers instead of taking payment right away. Among other things, you can create invoices, offers and drafts, send EAN invoices, register debtor payments and handle reminders.

Get started

Go to 'Settings' > 'Cash register' > 'Cash register settings', and expand 'Invoicing'. Invoicing requires that you have activated the Cash Register Add-On.

• (1) Activate invoicing: Switch invoicing on. By default, invoicing is not activated.
• (2) Payment conditions: Create the payment conditions you want to use, e.g. net a number of days or current month, and choose a default. The payment condition and the due date can be inserted on the invoice with the substitution codes [PAYMENTCONDITION] and [DUEDATE].
• (3) Units: Create units and choose a default unit.
• (4) Set next invoice number: Decide which invoice number the next invoice should have. Gecko numbers your invoices automatically, but it can be relevant to set the number yourself if you switch to Gecko from another system and want to continue the same sequence of invoice numbers. Below the field you see the current and the last used invoice number.
• (5) Set next reminder no: Decide which number the next reminder should have. Below the field you see the current and the last used reminder number.

• (1) Default cash register for invoices: Choose the cash register used for invoices created outside of the cash register.
• (2) Insert extra booking line in invoice pdf: If the invoice line is a booking, this text is added to the line. You can use substitution codes for bookings.
• (3) Hide VAT on invoice pdf: Tick here if the VAT should not be shown on your invoices.
• (4) Show debtor department field (under 'In the cash register').
• (5) Show on debtor list (under 'Primary/secondary therapist').

(6) Remember to click 'Update' to save any changes.