This is where you decide how Gecko handles your online payments: whether the money should be captured automatically every night, whether you can refund from the order, and whether the payments should be exported automatically to your accounting software.

Get started

Go to 'Settings' > 'Online payment' > 'Settings'.

(1) 'Allow refund on order': You can refund a captured payment from the order under 'Edit' (see Edit online order). This requires your own payment gateway.

(2) 'Create invoice for autowithdraw orders': An invoice is created for orders from automatic withdrawals, and you can choose to have the invoice sent to the customer by e-mail.

(3) 'Activate auto capture of online orders': A job runs every night and captures the reserved online orders according to your choices below.

(4) Under 'Send report to email' you can get a report of the captures.

(5) 'Automatically archive the order after successful capture': The order is set to 'Archived' when the money has been captured.

(6) Choose for each type of order when to charge:

• Bookings: 'Charge manually', 'Charge as soon as possible' or 'Charge after the booked date'. With 'after the booked date', the job only looks at bookings from the last 24 hours.
• Events: 'Charge manually', 'Charge as soon as possible' or 'Charge after the events date'. Here, too, only events from the last 24 hours are processed.
• Invoice payment and Mini shop: 'Charge manually' or 'Charge as soon as possible'.
• Automatic withdrawals: Recurring subscription withdrawals. Only withdrawals falling due after you enabled the setting are captured.

(7) Under 'Automatic export' you choose whether the payments should be exported automatically to E-conomic, Dinero, Billy or Business Central (see below).

(8) Click 'Update' to save.

Automatic export to accounting

If you choose an accounting program under 'Automatic export', the fields you need to fill in to connect to it are shown:

• E-conomic: 'App token', 'Draft name' (must be written exactly as in e-conomic) and, if needed, the department number (see E-conomic).
• Dinero: The company id, and give permission for the integration (see Dinero).
• Billy: The API key (see Billy).
• Business Central: Tenant ID, Client ID, Client Secret, environment, company and journal (see Microsoft Dynamics 365 Business Central). The payments are only transferred to the journal – you post them yourself in Business Central.

Under 'Export as' you choose whether to export invoices individually, invoices totaled by date or orders totaled by date. Under 'Include in export' you choose which payments to include, e.g. online booking or vouchers, and under 'Start date' from which date.

Under 'Account plan for automatic export' you enter the account numbers, with and without VAT, that item groups, online payment types and e.g. sold vouchers and multi passes should be posted to.

With the button 'Waiting for export' at the top you see the payments waiting to be exported, and under 'Show exported' the ones that have been exported.