Guides - Create new event

Get started with a new event by going to the menu 'Event' and then click on the buttom 'Create event'. 

Then you must fill the headline, date and time for the event. If you have not yet created event groups, this must be done first. It does not matter what the name of the group is, unsless you have many groups. These names can be locations, for example. 

Then click on 'Create event' and your event is now created!

At each event, you have the option to change the settings. This is done under 'Edit event', 

General settings: 

Under 'General settings' you have the following options: 

• Active: Here you can decide whether the event should be active. If the event is inactive, your customer will not be able to see the event. 
• Date / Time: Here you can decide the date and time for the event. 
• Limited spots: Here you can decide how many seats there should be at the event. If seat restriction is not activated, there is an unlimited number of seats at the event. 
• Register more at once: Here you can decide whether it should be possible to register more than one person at a time for the event. If this box is checked, a field will appear in which the customer can enter how many people he or she wants to register. Remember to enter the maximum number of people allowed to register at a time. 
• Create ticket (.pdf): Here it is possible to create tickets for an event. Tickets are generated as a PDF. file. Please note that the tickets can be attached during confirmation email to the customer.
• Send confirmation email: If this box is checked, a confirmation email will be sent to the customer when he or she registers for the event. Here you can attach e.g. calendar agreement (.ics) and / or ticket (.pdf).
• E-mail reminder: You have the option of sending a reminder of the appointment to the customer via email X hours before the appointment. You can send two automatic reminders to the customer in total, and you decide for yourself how long before the customer's appointment they should be sent. The reminder function is activated by selecting the check box next to the desired email or emails. Remember to set how long before the appointment, the email should be sent. Click on update, and the reminder function is now activated! 
• SMS reminder: You have the option of sending a reminder of the appointment to the customer via SMS X hours before the appointment. You can send two automatic reminders to the customer in total, and you decide for yourself how long before the customer's appointment they should be sent. The reminder function is activated by selecting the check box. Click on update, and the reminder function is now activated!
• Sign up deadline: You can choose a signup deadline, after which it is no longer possible to signup for the event. If you want to use a signup deadline, in addition to choosing a date, you must also make sure that the 'Use deadline for sign up' box is checked. 
• Show from date: Here you can decide that the event must first be shown from a certain date. E.g. if you do not want to publish the event before this date. if you want this, in addition to entering a date, remember to check the box 'Use show from'. 
• Hide from date: Here you can select an expiration date, after which the event will no longer be shown. 
• Open for sign up: Here you can decide when the event can be booked from. The date on which the event can be booked can easily be at a later time than the 'show from' date. If a customer tries to register for the event before this date, he or she will be greeted by a text explaining that booking is not yet open. This text can be changed under event texts. 

If you have more events that are similar but on different dates, you can click on the 'Copy event'-button and save a lot of time. Here you enter the new date, and then the event is copied with alle settings and ready for use!

Under 'Imange and texts' you have the following options: 

• Image: Here you can upload an image (900x450 px).
• Headline: Here you can change the headline of the event. 
• Text - short: Here you can enter a short text about the event, e.g. a brief description. This is shown in the event list.
• Description: Here you can enter a description of the event. The description is shown when the customer is on the event. To enter a description of the event, enter a text in the text editor. It is possible to use substitution codes, where a code will replace a text, e.g. [seatsLeft] will be replaced with the number of seats at the event. You can see these substitution codes here:  Substitution codes 

Under 'Event groups' you can see which group the event is in. The event can be in more than one group. If you have multiple event groups, you can move the even from one event group to another. You do this by moving the tick. 

Read more about how to make changes in event group.

Under 'Signup spaces', the event is to follow tour list of spaces with the settings you have set under 'Event signup spaces'. 

If you remove the tick in 'Use default field', there will be an option to edit and add spaces. 

Read more about creating signup spaces. 

If you have the Online payment add-on, you can activate this on the event under 'Online payment' by checking the box. 

If the item number has already been created, type it and update. If you have not yet created the item number, click on 'Create new item'.

Here you must fill the following:

- Item number (Please note that this can consist of both numbers and letters)
- Item name
- Price
- New or existing item group 

Create the new item by clicking on the green box 'Create item', and click 'Update'. 

It is recommended that you create one or more item groups in which you want to place your services. You have the option of creating a new item group directly when you create the item number. This could be an item group called 'Services'. (Read more information about creating item groups.

Under 'Resource settings' you can activate booking of one og more resources at your event. You can set when the resources should be booked, as well as whether the resources should be booked per. participant / registration / event. 

Under 'Integrations' you can activate integrations. 

Under 'Insertion codes' > 'Direct link' you find the insertion code to show the event on your website. The link must be inserted on your website. Via 'Go to' you can see that the event looks like from your customer's perspective.